We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, time management, and the ability to work efficiently in a fast-paced environment.

Requirements

Key Responsibilities:

  • Provide comprehensive executive and administrative support, including calendar
  • management, email and inbox management, scheduling, meeting coordination, travel arrangements, document preparation, data entry, and project tracking.
  • Manage day-to-day operational tasks, maintain organized digital filing systems, update
  • CRM and project management platforms, and assist with process documentation and SOP creation.
  • Support recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles through various job boards, social media platforms, referrals, and networking channels.
  • Conduct initial candidate outreach and screening interviews, schedule interviews,
  • maintain applicant tracking systems (ATS), and ensure a positive candidate experience throughout the hiring process.
  • Coordinate onboarding activities, including offer letters, new hire documentation, background checks, and orientation scheduling.
  • Track recruitment pipelines, hiring metrics, and staffing progress while providing regular updates and recommendations to leadership.
  • Assist leadership in workforce planning by identifying staffing needs, building talent
  • pipelines, and implementing efficient hiring processes that support business growth.
  • Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes.
  • Support client and vendor communications, respond to inquiries, and maintain professional relationships on behalf of the company.
  • Conduct research, gather market and competitor insights, and prepare reports, presentations, and summaries for leadership review.
  • Monitor task deadlines, coordinate cross-functional projects, and ensure priorities are completed accurately and on time.
  • Handle confidential business, employee, and candidate information with professionalism and discretion.
  • Identify opportunities to improve administrative and recruiting workflows, helping increase operational efficiency and team productivity.
  • Provide general administrative support and assist with special projects as assigned by leadership.

Qualifications & Skills:

  • Minimum 2 years of experience as an Executive Assistant, Virtual Assistant, Recruiter,
  • Talent Acquisition Specialist, or similar role.
  • Proven experience recruiting blue-collar, trade, construction, field service, or operational staff preferred.
  • Strong understanding of sourcing techniques and candidate screening processes.
  • Excellent verbal and written English communication skills.
  • Experience with Applicant Tracking Systems (ATS), CRM platforms, and recruiting tools.
  • Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) and/or Microsoft Office Suite.
  • Familiarity with project management tools such as ClickUp, Asana, Trello, Slack, or Notion.
  • Strong organizational, analytical, and problem-solving skills.
  • Ability to manage multiple priorities while maintaining attention to detail.
  • Self-starter who can work independently with minimal supervision.

Benefits

Why Join Us?

  • Flexible work-from-home opportunity.
  • Opportunity to contribute to a growing business by enhancing efficiency and client experience.
  • Supportive and collaborative work environment.